Constitutions

Here is the constitution for RHA:

Last update: 05/04/2009

We, the resident students of San Jose State University in order to form a more united community and promote the educational goals of the University, through leadership opportunities and innovative programming do ordain and establish this constitution for the Residence Hall Association.

ARTICLE I. Identity

Section 1. Name of Organization

The name of this Organization will be Residential Hall Association (RHA, the Organization, herein).

Section 2. Mission Statement

RHA is your student government. We are here to serve the residents of San Jose State University Housing. We provide social programming and recreational activities along with being the voice of students in important affairs.

Section 3. Membership

All students residing in the San Jose State residences halls are considered a member of the Organization.

Section 4. Symbol

The official symbol for the Organization will be the following:

Section 5. Colors

The official colors of the Organization will be black, white, navy blue, and gold.

ARTICLE II. Purpose

Section 1. Representation

The purpose of this RHA is to represent the student residents of the University on all matters concerning the housing community.

Section 2. Programming

The Organization will act as the central programming body to coordinate events that will include all halls.

Section 3. Leadership Opportunities

The Organization will provide leadership opportunities for personal and professional growth.

Section 4. Funding

The Organization will seek to provide funding for member Hall Governments in their pursuit for community development.

ARTICLE III. Affiliation

Section 1. Association Students

The Organization will maintain a working relationship with the Associated Students of San Jose State University (University, herein).

i. The relationship will be maintained by the President of the Organization.

ii.Monetary matters will be handled by the Vice President of Finance through Associated Students Business Office.

The legal affiliation with Associated Students shall be maintained by the President of the Organization.

Section 2. National Association of College and University Residence Halls

The Organization will maintain affiliation with the National Association of College and University Residence Halls (NACURH, herein).

i. Legal affiliation will be maintained by the Vice President of Communications of the Organization.

Section 3. Pacific Affiliate of College and University Residence Halls

The Organization will maintain affiliation with the Pacific Affiliate of College and University Residence Halls (PACURH, herein)

i. Legal affiliation will be maintained by the Vice President of the Organization.

Section 4. National Residence Hall Honorary

The Organization shall be closely affiliated with the National Residence Hall Honorary (NRHH, herein).

i. The President of the San Jose State Chapter of NRHH has the opportunity to serve as an Ex-Officio member of RHA Board.

ii.The relationship will be maintained by the Presidents of each Organization.

Section 5. San Jose State University Housing Services

University Housing Services (UHS, herein) will maintain an advisory role to the Organization.
Selection of the advisor will be agreed upon by the President of the Organization and the Associate Director of Residence Life of UHS.

i. The Associate Director of Residence Life shall compile a list of Organization Advisor candidates.

ii.The final decision is not made until the Associate Director of Residence Life consults with the incoming president of the Organization.

Section 6. Student Involvement

The Organization shall maintain affiliation with the Student Involvement office at San Jose State University
Legal affiliation will be maintained by the President of the Organization.
It is the duty of the incoming President to see that legal affiliation is attained according to the timeline provided by Student Involvement.

ARTICLE IV. Executive Branch

Section 1. Executive Members

i. The Executive Branch (RHA Board, herein) will consist of the following officers: President, Vice President of Student Affairs, Vice President of Programming, Vice President of Finance, Vice President of Administration, and the Vice President of Communication.

ii.All officers of this organization must be matriculated, currently enrolled students at San Jose State University (the University, herein) and reside within University Housing. “The President and Treasurer(Vice President of Finance) of this organization must maintain a minimum overall 2.0 grade point average, must be enrolled in at least 6 units, and must be in good standing with San Jose State University during their term of office” (Student Involvement Requirement).

RHA Executive Board members will be required to attend three-fourths (3/4) of all quorum, all RHA Board meetings, and all RHA Board retreats.
RHA Executive Board members may not hold any other executive position in Hall Governments during their term of office in the Organization

v.RHA Executive Board members may not hold other executive positions in outside Organizations. This clause may be waived with a two (2) minute discussion without the candidate present after a presentation by the candidate, then a simple majority vote.

RHA Board members may not hold the following student staff positions while in office: Resident Life Coordinator, Assistant Resident Life Coordinator, Resident Advisor.

vii. All elected and appointed officials must maintain a semester and cumulative GPA of at least 2.5

Should any officer fail to meet the semester or cumulative GPA requirement, they must meet with their advisor to establish terms of Academic Notice.
Should any officer’s semester or cumulative GPA fall below 2.0, no terms of Academic notice may be given, and the officer must step down.

viii.All elected and appointed officials shall remain in good judicial standing with the University and UHS with no more than three (3) documented violations in one (1) academic year.

Elected and appointed officials found not complying with the qualifications noted above or if found responsible for sever violations of Housing Facility Regulations and Standards or the University Code of Conduct will not be allowed to continue in office.

x.All RHA Board members must take at least twelve (12) units and cannot take more than eighteen (18) units per academic semester for the entirety of their term.

All officers and advisors of this organization are required to complete an Alcohol Education Training offered by Student Involvement.

xii. No member of this organization shall engage in hazing, participate in hazing, or commit any act that causes or is likely to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to any fellow student or person attending this institution (California Educational Code, Title 5, Article 2, Standards for Student Conduct, Section 41301(b) (8). Individual students may be disciplined for hazing under Section 41301(b) (8)).

Section 2. Terms of Office

Elected members of the RHA Board will serve a term of one academic year.

Section 3. Installation of Officers

Installation of spring elected officers shall occur during the Annual Organization Banquet, or no later than the third Wednesday of May.

Section 4. Non-committed Position

Any position not filled through general election is to be filled by special election no later than the third Wednesday of September.

Oath of Office

All elected RHA Board members must take the following oath of office to be administered by the current President of the Organization. Should the current President be re-elected, the Advisor would administer the oath of office:

i. “I, (state your name), do affirm that I will perform the duties of the office upon which I am about to embark, to the best of my abilities, and I will uphold and defend the Constitution of the Residence Hall Association at San Jose State University.”

Section 6. Ex-officio Members

Ex-Officio membership shall be granted by the RHA President and will be confirmed by two-thirds (2/3) vote of the quorum.

Section 7. President

The duties of the President are as follows:

i. Shall act as Chief Executive Office of the Organization as a supervisory role.

ii.Shall be the official representative of RHA and serve as the official delegate

This includes: UHS, Associated Students, Hall Government Advisors, Student Involvement, NRHH, and the campus Community.
Shall serve as the Chairperson of all RHA Quorum meetings.
Shall serve as the Chairperson of the Constitution Review Board.

v.Shall serve as the Chairperson of the President’s Council.

Shall be responsible for the execution of all legislation including the coordination of the Organization committee system.

vii. Shall have the power to call special elections.

viii.Shall have the power the appoint committees as necessary with the approval of the Organization by majority vote.

Shall coordinate all community outreach for the organization.

x. Shall officially affiliate the organization according to the timeline provided by Student Involvement.

Shall coordinate all leadership development activities, including an annual retreat.

xii. Shall have the power to call emergency meetings, providing 24-hour notice to all members of the quorum, and/or RHA board.

xiii.Shall have the power to implement Executive Orders.

xiv.Shall co-sign for RHA funds.

xv. Shall only vote in the case of a tie.

xvi. Shall attend NRHH chapter meetings as a means of staying in communication with the Organization.

Shall attend Presidents meetings with the NRHH President (frequency to be determined by both parties) to determine how the organization will work together throughout the academic year.
Shall perform other duties as necessary for RHA.

Section 8. Vice President of Student Affairs

The duties of the Vice President of Student Affairs are as follows:

i. Shall assume the role of the President in the event of their resignation.

ii.Shall assume the duties of the President in their absence.

Shall serve as the Chief Justice of the Organization’s RHA Judicial Branch.
Shall serve as the Chairperson of the Housing Advisory Panel.

v.Shall be responsible for all diversity and advocacy programming for the Organization (at least one program per month).

Shall coordinate and administer the annual Organization election process.

vii. Shall serve as a member of the UHS Diversity Committee.

viii.Shall organize the Organization’s two Town Hall meetings with UHS per semester.

Shall perform other duties as necessary for RHA.

Section 9. Vice President of Programming

The duties of the Vice President of Programming are as follows:

i. Shall be responsible for all social and educational programming aspects of the Organization (at least one program each per month).

ii.Shall serve as the Chairperson of the Programming Board.

Shall work with the Vice President of Administration in producing and distributing the Central Programming Calendar each academic month.
Shall network with other schools, departments, and organizations to bring new and improved programming ideas.

v.Shall perform other duties as necessary for RHA.

Section 10. Vice President of Finance

The duties of the Vice President of Finance are as follows:
1. Shall present the annual budget to be approved by two-thirds (2/3) vote of quorum, no later than the first Wednesday of October.
2. Shall report the balance of accounts at each quorum meeting with a line item list of spending.
3. Shall maintain all records of accounts.
4. Shall chair the Finance Committee.
5. Shall act as the liaison for the accounts.
6. Shall co-sign for Organization funds.

vii. Shall submit funding request forms within three (3) days of receipt.

viii.Shall coordinate all established fundraising activities (Linens program, Welcome Care Packages and Final Care Packages).

In collaboration with the Finance Committee, shall coordinate all fundraising programs as needed.
Shall organize the annual scholarship and award selection process for the Organization.
Shall perform other duties as necessary for RHA.

Section 11. Vice President of Administration

The duties of the Vice President of Administration are as follows:
1. Shall maintain all records of the Organization.
2. Shall be responsible for all minutes and memorandums.
3. Shall maintain a record of the Organization’s membership roster.
4. Shall receive and respond to all official correspondence.
5. Shall be responsible for maintaining communications between the halls by means of distributing a newsletter or minutes.
6. Shall be responsible for all sustainability aspects of the Organization, including programming (at least one per month).

vii. Shall be the overall administrator of the Organization’s website.

viii.Shall chair the Helping Our Planet Earth (HOPE) Committee.

Shall act as the Organization’s office manager.
Shall coordinate the Annual Organization Banquet.
Shall work with the Vice President of Programming in producing and distributing the Central Programming Calendar each academic month.

xii. Shall serve as the Alumni Relations Coordinator for the Organization.

xiii.Shall perform other duties as necessary for RHA.

Section 12. Vice President of Communications

The duties of the Vice President of Communications are as follows:
1. Shall serve as the National Communications Coordinator (NCC, herein) at all NACURH conferences.
2. Shall be the Organization’s liaison and representative to NACURH and PACURH.
3. Shall maintain all correspondence between member schools.
4. Shall be responsible for education regarding NACURH services and resources.
5. Shall be responsible for the submission of bids to the annual PACURH No Frills conference and the annual NACURH Conference given the timeline provided by the Regional Board of Directors (RBD) and the National Board of Directors (NBD)..
6. Shall be responsible for all community service programming aspects of the Organization (at least one program per month).

vii. Shall prepare an annual report for the National Information Center (NIC).

viii.Shall be responsible for maintaining membership status to NACURH and PACURH.

Shall serve as the Chairperson to the Conference Committee.
Shall be responsible for putting on community service programs for the purpose for support for the philanthropy projects chosen by the PACURH, No Frills, and NACURH conference host schools to cover community service programming for the organization.
Shall be responsible for hosting both PACURH and NACURH week to cover aspects of networking with NACURH member school and SJSU.

xii. Shall perform other duties as necessary for RHA.

Section 13. RHA Advisor(s)

The organization must have a University Advisor. This person must hold at least a Bachelors degree and be employed as a staff member in UHS. A Graduate Student/Intern may assume the advisor role. .
The advisors shall provide a monthly report of number of residents in each building to the Organization.
The advisors shall provide terms of the Executive Board contract and agreement; and Academic Notice to all Executive Board members when needed.
The advisor shall be a non-voting member of the organization.

Section 14. RHA Stipend

a. Each year, the RHA President shall petition the Director of University Housing Services for the department’s funding of the RHA Executive Board Stipend.

b. Should UHS not be able to provide funding for the RHA Executive Board stipend, RHA shall create a line item in its annual budget called “Executive Board Stipend.”

c. RHA shall budget a total of $3900 as a stipend for it’s Executive Board to be allocated

accordingly: $90/month for the President; $60/month for all other positions.

d. The stipend shall be paid on a monthly basis through the organization’s advisor.

e. The stipend may be rescinded for any month should the Advisor believe that the Executive

Board member has not fulfilled the duties of their position.

ARTICLE V. Legislative Branch

Section 1. Equal Rights and Representation

Membership in the organization will not be denied to anyone on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability. The prohibition of discrimination on the basis of gender does not apply to social fraternities or sororities or to other university living groups. (Title 5, California Code of Regulations, Section 41500).
Representation of each building shall be based on total occupancy of that hall.
Each Hall Government representative will represent one hundred (100) residents determined based on the number of bed spaces occupied for use in that semester.
1. In the event of an uneven number, amount of representatives shall be chosen rounding the number of residents up.
The Hall Governments will be as follows: Bricks Hall Government, Joe West Hall Government, Suites Hall Government, and Campus Village Building B Hall Government.

Section 2. General Members

All students living in University Housing, who have paid an activity fee, are members of the Organization.
All members will have the right to be represented by Government representatives.
All RHA sponsored events or programs are open to all members, including RHA quorum meetings.
All members have the right to petition their grievances to the RHA Judicial Branch for consideration and possible resolution.

Section 3. Voting Rights

Voting membership is restricted to matriculated, currently enrolled students at San Jose State University.
Voting members are determined at the beginning of each regularly scheduled RHA quorum meeting. Each hall will determine their own voting members from their own halls.
Voting members will be granted full voting rights
RHA Executive Board Members will only vote in the case of a tie.

Section 4. Quorum

A voting quorum shall be established when there is at least two-thirds (2/3) of the entire legislative branch.
1. Voting may not occur if there is less than two-thirds (2/3) of the entire legislative branch.
The quorum determined upon the population of residents.
At full capacity a minimum of twenty-three (23) residents is required to establish quorum.
1. Each Hall Government is responsible for submitting attendance of each quorum meeting to the Vice President of Administration of the Organization.
2. Professional and student staff members cannot be members of quorum.

Section 5. Responsibilities

The responsibilities of the Organization quorum members are as follows:
1. Shall sit on one (1) committee per semester.
2. Shall attend bi-weekly quorum meetings and weekly Hall Government meetings.
3. Shall relay pertinent information between the Organization and individual Hall Governments.

Section 6. Attendance

RHA will withdraw support (monetary or otherwise) from a Hall Government in the circumstances that said hall fails to provide the minimum number of the required representatives for two (2) consecutive quorum or committee meetings.
1. Bricks Hall Government, Joe West Hall Government, and Suites Hall Government must provide a minimum of four (4) representatives.
2. Campus Village Building B Hall Government must provide a minimum of eight (8) representatives.
A Hall Government that has lost support may petition RHA quorum for reinstatement. A majority vote is required to reinstate a Hall Government.
Attendance will be calculated and maintained by the Vice President of Administration of the Organization.

ARTICLE VI. RHA Judicial Branch

Section 1. General Characteristics

The RHA Judicial Branch will hear all grievances lodged against the Organization or any member of the Organization concerning matters including this Constitution.
The RHA Judicial Branch will review and interpret the Constitution, seek and review amendments, and make recommendations to the quorum for adoption.

Section 2. Members

The members of the RHA Judicial Branch will be the Chief Justice of the Organization, an Advisor, two (2) representatives from each Hall Government, and may include the RHA Executive Board.
The Vice President of Student Affairs shall serve as the Chief Justice of the RHA Judicial Branch.
All members are voting members except for the RHA Executive Board. The Chief Justice will only vote in the case of a tie.
It is the responsibility of the Chief Justice to notify the President of each Hall Government to recruit representatives for this committee.

Section 3. Responsibilities

The RHA Judicial Branch will recommend quorum sanctions or other actions consistent with its findings in the hearings.

Section 4. Jurisdiction

The RHA Judicial Branch has original jurisdiction in all cases where the accusation is clearly in violation of the Organization’s Constitution. Any Hall Government may request that the Constitution Review Board conduct hearings on matters concerning Hall Government Constitutions.

Section 5. Powers

The RHA Judicial Branch has the authority to request that all parties involved attend a hearing to review any and all accusations. If the accusation is against the Organization, then the RHA Judicial Branch will hear the argument.

Section 6. Procedures

The RHA Judicial Branch shall meet with all parties involved to hear arguments and then render a recommendation, which will be presented to the quorum for a majority vote.

ARTICLE VII. IMPEACHMENTS AND VACANCIES

Section 1. Impeachment

Impeachment of an RHA Board member requires the following:
1. A one page petition must be submitted to the advisor of the organization three (3) business days prior to a regularly scheduled quorum meeting which would include a list of reasons why the said person is being impeached, along with signatures from a representative of each Hall Governments Executive Board.
2. The quorum will vote on the impeachment at the Organization’s next scheduled meeting.
3. Two-thirds (2/3) closed ballot vote of quorum is required to impeach Board member.

Section 2. Vacancies

If an RHA Board position is to become vacant, the RHA Board shall seek to replace the position by either appointment or special election.
1. In the event of a special election, all candidates must be members of the Organization.
2. In the event of an appointment by the President of the Organization, the appointment must be approved by quorum by a two-thirds (2/3) vote.
All persons who are appointed, or elected, into a vacant position shall serve the remainder of the term.

ARTICLE VIII. ELECTIONS

Section 1. Election Timeline

Elections for RHA Board positions, except Vice President of Communications, will be completed no later than the third week of April of the current academic year.
Election for RHA Vice President of Communications will be completed no later than the first quorum of March.
The President and Vice President of Student Affairs are responsible for devising an appropriate timeline for elections and the entire RHA Executive Board is responsible for informing residents of the timeline and processes involved.

Section 2. Candidate Eligibility

All candidates must be a matriculating San Jose State University student.
All candidates must have a 2.50 semester and cumulative GPA when their term begins. This requirement may NOT be waived by quorum.
All candidates must be in good judicial standing with UHS and San Jose State University at the time of their election.
All Candidates must supply one (1) letter of recommendation.
All candidates must maintain these eligibility requirements throughout their term in office.

Section 3. Re-election

Officers may run for re-election if the candidate eligibility requirements are satisfied.
In the event that a current officer run for re-election to the executive board, said officer must report his/her decision to the board prior to bid submission and be removed accordingly from the election process.

Section 4. Nominations

Nominations for candidacy must be made and seconded by a quorum member during a regularly scheduled quorum meeting. Nominations must be reflected in the minutes.
Nominations must be accepted by nominee at the time of nomination, unless given a specific time frame of when nomination will be either accepted or declined.

Section 5. Written Bids

Persons nominated, running for office, or appointed applicants must prepare a written bid (by date determined by RHA President) statement declaring their reasons for desiring the position they are running for and their goals for the upcoming year.
The bid shall be no longer than 8 (eight) pages (a page defined as 10-12 size type and a page with print).
At least 1 (one) letter of recommendation
Four (4) copies of the candidate bid shall be due at the quorum meeting prior to the elections. Those bids not submitted by the deadline will not be considered.
Candidates must submit the bid to the Organization’s Advisor by the pre-determined election timeline. The advisor will confirm that candidates meet bid, academic, and judicial standings. The bid will then be sent out electronically to all voting members of Quorum by the Vice President of Administration to be read one week prior to the said election.
1. It is the responsibility of all voting members of Quorum to have read the bid and reviewed this Constitution to make an appropriate and informed vote.
Candidates should include a list of time commitments that would affect his/her ability and accessibility.

Section 6. Election Procedures

The current RHA Executive Board is responsible for advertising election dates and requirements at least 3 weeks before election date.
Campaigning must abide by UHS posting policies as stated by UHS
Active campaigning must cease by 9:00am the morning of elections
All campaigning materials must be removed within twenty-four (24) hours of the end of the election.
At least two (2) members of the Executive Board and the Advisor must be present.
Nominations must be stated in the minutes
There must be an explanation of protocol prior to nominations.
Presentation time: speech of five (5) minutes, question and answer of five (5) minutes and discussion of five (5) minutes.
Each voting member votes for only one (1) candidate in each position.
The vote must be done by secret ballot.
The vote must be done by single transferable vote.
If the candidate does not get elected to the office they are bidding for the candidate shall have the option of bidding down to the next position only once.
1. Order of elections shall be as follows:
  1. Vice President of Communications
  2. President
  3. Vice President of Student Affairs
  4. Vice President of Programming
  5. Vice President of Finance
  6. Vice President of Administration

Section 7. Majority

Election of the Executive Board shall require a majority of votes cast in by those voting members present.

Section 8. Failure of Majority

Should there fail to be a majority for a candidate on the first ballot, a second ballot shall be called from which the candidate polling the lowest vote shall be dropped.
Should the second ballot fail to produce a majority vote for any candidate, subsequent ballots shall be called until a majority vote is secured. Should a tie occur in the low vote, neither candidate shall be dropped from the subsequent ballot, but there should remain a tie on the next ballot, both names shall be dropped in subsequent balloting.

Section 9. Roll Call Vote

All voting must be done by secret ballot.
All voting must be done by single transferable vote.

Section 10. Elected Officers

The newly elected officers shall take office at the time of their induction during the End of the Year banquet and serve a term of one academic year.
Each elected officer must attend at least one executive board meeting before the semester they will be holding the office.
1. The incoming President shall chair at least one meeting.
2. The incoming Vice President of Student Affairs shall help the previous Vice President of Student Affairs with at least one HAP program, and shall attend at least one UHS Judicial Board meeting.
3. The incoming Vice President of Programming shall help the previous VPP with one large scale program.
4. The incoming Vice President of Finance shall assist the previous Vice President of Finance with Care Packages.
5. The incoming Vice President of Administration must write at least one article for the RHA Newsletter.
6. The incoming Vice President of Communications shall help the previous Vice President of Communications with the NACURH Conference Committee and responsibilities.

Section 11. Special Elections

The Executive Board will designate the timeline for special elections for midterm vacancies.

Section 12. Installation of Officers

Installation of newly elected officers shall take place at the end of the year banquet.
Each newly elected RHA Board member shall recite the following oath of office:
1. “I, (state your name) do affirm that I will perform the duties of the office upon which I am about to embark, to the best of my abilities, and I will uphold and defend the Constitution of The Residence Hall Association of San Jose State University.

Section 13. Officer Transition

The RHA Board shall be responsible for transitioning all elected positions before the end of the spring semester. This transition may be reflected in a gradual shift of responsibilities from the outgoing officer to the incoming officer.
Each outgoing officer is required to facilitate a transitioning process to familiarize the new officer with his/her position at least one (1) month prior to the new officer taking office.
The outgoing officer shall give a wrap up report of work conducted within that position for the previous year.
Each outgoing officer shall turn over all records, notebooks, and materials pertinent to the position to the incoming officer during transitioning.

ARTICLE IX. MEETINGS

Section 1. Parliamentary Procedures

The parliamentary authority for the Organization shall be Cagle’s Parliamentary Procedure.

Section 2. Parliamentarian

The parliamentarian shall be appointed by the President no later than the second regularly scheduled quorum meeting.
The parliamentarian shall time debates and acknowledge speakers by use of a speakers list.

Section 3. Quorum

Fulfillment of any meeting within the Organization, except RHA Judicial Branch meetings, will require a two-thirds (2/3) representation of total voting members to establish quorum.

Section 4. Agenda

An agenda for any meeting within the Organization will be established by the chairperson of the committee.
For all RHA Board and quorum meetings, the President shall be the producer of the agenda.
All additions to the agenda must be submitted to the President no later than 48 hours before the quorum meeting; if not they must be added during the approval of the agenda.

Section 6. Emergency Meetings

Emergency meetings may be called by the RHA Board providing twenty-four (24) hour notice to quorum members.

Section 7. Code of Conduct

All quorum members will adhere to a code of conduct that emphasizes respect for all members and guests of quorum.
Members and guests of quorum will not be belittled or talked down to by anyone.
It should be left to the RHA Executive Board or the parliamentarian to manage the vocal projection of all speakers in a respectful and courteous manner.
If a guest/member feels the RHA Code of Conduct is not being followed, the following steps should be taken to address the issue:
1. In a respectful manner, address the person with your concern at the end of the quorum meeting.
2. If you feel the problem persists or the first confrontation does not go well and mediation is necessary bring your concern to the RHA Advisor.

ARTICLE X. COMMITTEES

Section 1. Standing Committees

All standing committees of the Organization will commence functioning by the fourth week of the fall semester and will be maintained until the last quorum meeting of the year.
The following committees are recognized as standing committees by RHA:
1. Constitution Review Board (CRB)
2. Members shall consist of Hall Government Presidents and Vice Presidents and any other members of the Organization that wish to attend. CRB will be chaired by the RHA President.
3. Responsibilities consist of assisting in the revision of this Constitution and presenting revisions and rational to the RHA Quorum for voting.
  1. President’s Council
  2. Members shall consist of all Hall Government Presidents. The President’s Council will be chaired by the RHA President.
  3. Responsibilities consist of attending bi-monthly meetings; discussion on the development of HGs and RHA; and planning at least two active programs each semester (programs shall be large scale, social and inter-building collaborative) for the housing community and RHA members.
    1. Helping Our Planet Earth (HOPE) Committee
    2. Members shall consist of Hall Government Secretaries. HOPE will be chaired by the RHA Vice President of Administration.
    3. Responsibilities consists of creating a monthly newsletter, promoting sustainability awareness, and sustainability programming (1 per month).
      1. Housing Advisory Panel (HAP)
      2. Members shall consist of Hall Government Vice Presidents and Floor Representatives of each hall. HAP will be chaired by the RHA Vice President of Student Affairs.
      3. Responsibilities consist of facilitating monthly town hall meetings, bi-monthly HAP meetings, and planning advocacy programs throughout the year (1 per month).
        
        Programming Board
        
        Members shall consist of Hall Government Historians and Publicity Officers. The Programming Board will be chaired by the RHA Vice President of Programming.
        
        The Programming Board shall be divided into the following two sub-committees:
        
        Social Programming Sub-Committee
        
        Educational Programming Sub-Committee
        
        Responsibilities consist of planning social and educational programs (1 each per month).
        
        Finance Committee
        
        Members shall consist of Hall Government Treasurers. The Finance Committee will be chaired by the Vice President of Finance.
        
        Responsibilities consists of reviewing RHA money requests, making recommendations to the RHA Quorum for requests over $500.01, and planning all fundraising programs as needed.
These committees will be allocated funds at quorum’s discretion

Section 2. Ad Hoc Committees

Ad hoc committees will be formed by the President on an as needed basis.

b. The chairperson for ad hoc committees will be appointed by the RHA President..

Section 3. Reporting Procedures

All committees will report directly to the quorum at the designated time in the agenda of regularly scheduled quorum meetings.
Committees Chairs are required to monitor and provide an updated attendance list to the RHA Vice President of Administration.

ARTICLE XI. RECORDS

Section 1. Minutes

Minutes will be maintained on all proceedings of quorum meetings and RHA Board meetings by the Vice President of Administration of the Organization.
The minutes must be approved by the majority of the meeting participants at the following meetings.
The minutes will be kept on file for one (1) academic year.

Section 2. Agendas

Agendas will be kept on file for one (1) academic year.

Section 3. Membership Roster

The Vice President of Administration will maintain a list of all active representatives and will produce and distribute a contact list of all members and hall officers who give consent to the distribution of their contact information.

ARTICLE XII. AWARDS

Section 1.

Section 1. End of the Year Awards

A. Overall Award Information

1. Nominations for the RHA End of the Year awards can be submitted by anyone that live and/or work in housing. Additionally individuals that have been affiliated with RHA/NRHH/HG may also submit nominations.

2. All Awards shall be presented at the RHA End of the Year Banquet

B. Awards

1. Title of Award: Hall of the Year

Purpose of Award: To honor the residence hall (for the specific academic year defined as June to May) that has gone above and beyond in their overall community development related to programming, civic outreach, leadership development, and RHA/NRHH Contributions. The recipient should have all entities of it’s community (Professional, staff, RA staff, Hall Government and residents) participate in events, programs or initiatives that promote the above items.

Selection: The President or designee will solicit nominations at the end of the academic year using the Awards Nomination Form. The RHA Executive Board will decide of the recipient based on the overall nomination. The nomination must include describe all activities pertaining to the purpose.